Project Management For Operators Of Large Assets

Question

Task Description : You should use AS 4120-1994 as the basis of developing a tender request as the principal for a project in the mining, plant and/or large asset industry. The project may be one of your choosing based on your current work practice or may be one selected from a set of possible projects on the Moodle website. You must ensure that your tender document is consistent with all of the Australian standards referred to in this course.

Should you wish to use a tender template from the organisation you work for then you may do so. However, you must ensure that all of the ten items in the task definition below are included in your tender.

You must obtain the agreement from your lecturer and course coordinator that the subject project scope of your tender is suitable for this course.

Your task is to consider the contents of the course and apply it to a tender request. Your tender must do the following:

1. Define the project in the context of mining, plant, or a large asset;
2. Explain the project justification and contract process;
3. Explain the financing of the project;
4. Identify the project conditions, project team and project processes required;
5. Provide your expected estimates to the tenderer for the project labour, plant, materials, and sub-contractors;
6. Provide your requirements for project changes;
7. Provide your requirements for quality assurance and quality control;
8. Provide your requirements for document management, reporting and governance;
9. Provide your requirements for disputes, arbitration and mediation;
10. Provide your requirements for safety.

The primary purpose of this assessment item is to help you to develop skills for expressing the manner in which a principal normally engages with contractors through a tendering process.

The secondary purpose of this assignment is to give you the opportunity to enhance your analysis, critical thinking and written communication skills; particularly in the areas of argument development and tender writing

Your tender should be as much as practically possible a properly constructed tender

However, you must also apply the rigours of an academic essay. Therefore, you must include references within your tender and a reference list formatted in the prescribed Harvard style is compulsory at the end of your tender. Do not include a bibliography.

You are strongly encouraged to discuss your ideas with your business and student colleagues on the course discussion forum, before drawing your conclusions and submitting your assignment.

Answer

Reflection of AS 4120-1994
1.1 Plans or making Effective Decision: It is important to take effective decision in context to the AS4120-1994. It is shown in the 3rd section in page 5.

The tender has been developed in context to the construction of 50 storey building within Australia.

1.2 Statement related with ethics: This respective statement will signify the major ethics in context to the AS4120-1994, which is portrayed in the 4th section in page 5.

1.3 Tendering methodologies, which comprises of:-
1.3.1 Principal Obligations: -
1.3.1.1 Project Detailed description: The detailed definition is done in context to the AS 4120-1994 and it has been portrayed in the section 6.1.1 in page 6.

The planning for constructing a 50 storey building has been done. For the said purpose a project manager is also assigned in order to frame the project plan. This particular plan will comprises of the schedule of various activities related with the project, their financing detail as well as contract details. The project contract is considered as an agreement among the two parties generally known as the construction company and the client. When it comes to the construction project, the agreement is made which are associated with the development of the bridges and development of buildings in particular. Once the agreement is made, the project manager will endeavour to develop the project plan (Walker, 2015). Generally, the project plan comprises of deliverables which are to be delivered to the clients within the stipulated time frame as per the agreement. Moreover, the client is required to approve the charter of the project and will have to give a concluding signal as a confirmation of the project. Once the project is confirmed by the client, the different stakeholder initiates the works of the projects. In this regard, the project financing comprises of different financial aspects of the project, financing for the long-term projects of industrial infrastructure and the public services (Sears, et al., 2015). It is important to note that the financing of projects extensively depends upon the limited resources or non-resources of the financial structure. Both the business analyst and the project manager are assigned by the job of developing the project budget. The major role of the business analyst is to evaluate the market and put forward the appropriate prices of the different resources. As per the assigned resources, the project manager and other stakeholders allocate the budget for the proposed resources (Mok, et al., 2015). It will also help the stakeholders to figure out how much they will be compensated for their services. As a result, the client will have an apparent picture regarding the budget of the whole project. Furthermore, it will also help the client to figure out how much he will be required to pay for the stakeholders as well as how much he will be required to pay for availing the resources. It will enable the client to optimize the proposed budget as per his will. Moreover, this particular project will be completed within a year and it will need a budget of $1 million to finish within the stipulated time frame (Chou, and Yang, 2012).

1.3.1.2 Documentation related to Tender: Some of the major documentation will are related with the tender are developed in accordance to AS 4120-1994 and the same has been portrayed in the section 6.1.2.

Some of the vital information which is depicted within the tender documents is as follows:

• The tender must portray all the working details of the said project.
• The explicit and detailed conditions required for the tender must be explained.
• The suitable time period for the sponsor must also be portrayed (Fellows, and Liu, 2015).

1.3.1.3 Selection related to tenders: The Selection related with the tender are developed in accordance to AS 4120-1994 and the same has been shown within the section 6.1.3 in page 7.

The particular business will be performed by the BGC Constructions. The company will employ the skilled and talented experts for the completion of this construction project.

1.3.1.4 Calling of tenders: The Calling of tender is related with the tender and it is developed in accordance to AS 4120-1994 and the same has been mentioned in the section 6.2.2 in page 7.

It correlates the different activities which are required to be performed and therefore it comprises of various crucial details such as the closure and different applicable details. Not only that, but the name, address, contact number, etc of the client are also mentioned within the tender.

1.3.1.5 Methods or techniques related to tendering: The methods or techniques which are related with the tendering are developed in accordance to AS 4120-1994 and the same is mentioned in the section 6.2.3 in page 8.

1.3.1.6 Inquiries related to tenders: The Inquiries which are related with the tender is developed in accordance to AS 4120-1994 and the same is mentioned in the section 6.2.4 in page 8.

1.3.1.7 Alterations made within documents of tender: The different Alteration which is made within the documents of the tender is done in accordance to AS 4120-1994 and the same is mentioned in the section 6.2.5 in page 8.

1.3.1.8 Tenders receipt: The receipts of the Tenders are developed in accordance to AS 4120-1994 and the same is mentioned in the section 6.3 in page 9.

1.3.1.9 Closing of tenders: Similarly, the closing of the tenders are developed in accordance to AS 4120-1994 and the same is mentioned in the section 6.4 in page 9.

1.3.1.10 Calculate Tenders: Consequently, the calculation of the tender are made in accordance to AS 4120-1994 and the same is mentioned in the section 6.5 in page 9.

1.3.1.11 Negotiation and selection: The selection and Negotiation which are related with the tender are developed in accordance to AS 4120-1994 and the same is mentioned in the section 6.6 in page 10.

1.3.2 Tenderers Obligations: -
1.3.2.1 Belief: Consequently, the Beliefs are developed in accordance to AS 4120-1994 and the same is mentioned in the section 7.1 in page 10.

1.3.2.2 Return of Documents: The returns of the document which are related with the tender are developed in accordance to AS 4120-1994 and the same is mentioned in the section 7.2 in page 10.

1.3.2.3 Controlling the Tender documentation: The controlling of the tender documentations is ensured in accordance to AS 4120-1994 and the same is mentioned in the section 7.3 in page 10.

1.3.2.4 Formulation of tender and estimates in context to:-
1.3.2.4.1 Project labour: This particular project has resulted in creating employment opportunities for nearly 1000 employees. It will provide employ to the Australian citizens until 2020.

1.3.2.4.2 Project site area: The area of the project site is situated 5 km far from the nearest railway station.

1.3.2.4.3 Project resources: The major resources which will be utilized within this project are cement, sand, iron & steel, and other materials which are usually utilized for any construction of the buildings.

1.3.2.4.4 Project sub-contractors: The BCG Construction has been assigned by the responsibility to perform the construction procedures of the 50 storey building.

1.3.2.5 Tenders submit: The tender submit has been done in accordance to AS 4120-1994 and the same is mentioned in the section 7.5 in page 11.

1.4 Confidentiality: The Confidentiality which is related with this particular tender is ensured in accordance to AS 4120-1994 and the same is mentioned in the section 8 in page 11.

2. Financing validation and financial arrangements of the project by the Principal, which comprises of:-
2.1 Source of funds, i.e. operational expenses or capital funds: The anticipated budget for this particular construction project will be around $1 million.

2.2 Criteria for Project selection:- It is important to consider both the outflow and inflow of cash related with the project because it helps the managers to assess the ultimate profit which can be availed after the completion of the project. This particular project will also depict the project values which are to be computed like the rate of return and the payback period techniques (Verzuh, 2015).

3. Contractual terms, which comprises of: -
3.1 Type of Contract: The Type of Contract which are related with the tender is developed as per the AS 4000-1997 and the same is mentioned in the clause 2 in page 5.

3.2 Notices related Service: The Notice related Services in context to the tender is developed as per the AS 4000-1997 and the same is mentioned in the clause 7 in page 9.

3.3 Assignment and Subcontracting: The Assignments and Subcontracting which are related with the tender is made in accordance to the AS 4000-1997 and the same is mentioned in the clause 9 in page 10.

3.4 Requirements related to statutory: The Requirements related with the statutory is made in accordance to the AS 4000-1997 and the same is mentioned in the clause 11 in page 12.

3.5 Assessing and Testing: The Testing and Assessing related with this particular tender is made in accordance to the AS 4000-1997 and the same is mentioned in the clause 30 in page 24.

3.6 Programming of the Works and Progress of Works: The Programming of the work related with this particular tender is made in accordance to the AS 4000-1997 and the same is mentioned in the clause 32 in page 27.

Further, the Progress of the Works related with this particular tender is made in accordance to the AS 4000-1997 and the same is mentioned in the clause 34.1 in page 25.

3.7 Activities Suspend: The Activities Suspended related with this particular tender is developed in accordance to the AS 4000-1997 and the same is mentioned in the clause 33 in page 26.

3.8 Costs related to Disruption: The Costs related with Disruption in context to the tender is made in accordance to the AS 4000-1997 and the same is mentioned in the clause 34 below in page 27.

3.9 Liability Defects: Similarly, the Liability Defects which are related with this particular tender is developed in accordance to the AS 4000-1997 and the same is mentioned in the clause 35 below in page 29.

3.10 Variations: The Variations which are related with this respective tender is developed in accordance to the AS 4000-1997 and the same is mentioned in the clause 36 below in page 29.

3.11 Certificates and Payments: The different Certificates which are related with the tender is developed in accordance to the AS 4000-1997 and the same is mentioned in the clause 37.2 in page 31.

The various payments which are related with the tender is done in accordance to the AS 4000-1997 and the same is mentioned in the clause 37 in page 30.

3.12 Insolvency: The Insolvency which are related in context to the tender has been enabled in accordance to the AS 4000-1997 and the same is mentioned within the clause 39 in page 33.

3.13 Termination: Consequently, all the termination which are related to the tender has been done in accordance to the AS 4000-1997 and the same is mentioned within the clause 40 in page 37.

3.14 Claims: Further, the claims which are related to the tender has been developed in accordance to the AS 4000-1997 and the same is mentioned in the clause 41 in page 37.

3.15 Dispute Resolution and Arbitration: Similarly, the dispute resolution which are related to the tender is ensured as per the AS 4000-1997 and the same is mentioned in the clause 42 in page 38.

Additionally, the Arbitrations which are related to the tender is made as per the AS 4000-1997 and the same is mentioned in the clause 42.3 in page 39.

4. Quality Assurance as well as Control requirements comprises of: -
4.1 Quality related to customers: The Arbitrations which are related to the tender is made as per the AS ISO 10014-2007 and the same is mentioned in the section 5.1 in page 3.

4.2 Leadership Quality: The Leadership qualities which are related to the tender is developed as per the AS ISO 10014-2007 and the same is mentioned in the section 5.2 in page 5.

4.3 People Involvement: The involvement of the people which are related to the tender is ensured as per the AS ISO 10014-2007 and the same is mentioned in the section 5.3 in page 6.

4.4 Technique and approach: Furthermore, the approaches as well as techniques which are related to the tender are made as per the AS ISO 10014-2007 and the same is mentioned in the section 5.4 in page 7.

4.5 Systematic approach: Consequently, the system approaches which are related to the tender are framed as per the AS ISO 10014-2007 and the same is mentioned in the section 5.5 in page 8.

4.6 Perpetual enhancement: Moreover, the perpetual enhancements which are related to the tender are developed as per the AS ISO 10014-2007 and the same is mentioned in the section 5.6 in page 9.

4.7 Mutual advantages: Similarly, the mutual advantages which are related to the tender are ensured as per the AS ISO 10014-2007 and the same is mentioned in the section 5.8 in page 11.

5. Safety requirements, which are comprises of: -
5.1 Revaluation of safety management: In context to the tender, the revaluation of the safety management is developed as per the AS/NZ 4804-2001 and the same is mentioned within the section 4.5.2 in page 39.

5.2 Safety measurement and assessment: In relation to the tender, the safety measurement and assessment is developed as per the AS/NZ 4804-2001 and the same is mentioned within the section 4.3 in page 15.

5.3 Configuration of safety attributes: Additionally, the configuration of the safety features in context to the tender is ensured as per the AS/NZ 4804-2001 and the same is mentioned within the section 4.3 in page 15.

5.4 Planning Safety: In relation to the tender, the planning safety is developed as per the AS/NZ 4804-2001 and the same is mentioned within the section 4.2 in page 11.

5.5 OHS policy: Similarly, the OHS policies which are related to this particular tender are developed as per the AS/NZ 4804-2001 and the same is mentioned within the section 4.1.4 in page 9.

References:
Chou, J.S. and Yang, J.G., 2012. Project management knowledge and effects on construction project outcomes: An empirical study. Project Management Journal, 43(5), pp.47-67.

Fellows, R.F. and Liu, A.M., 2015. Research methods for construction. John Wiley & Sons.

Mok, K.Y., Shen, G.Q. and Yang, J., 2015. Stakeholder management studies in mega construction projects: A review and future directions. International Journal of Project Management, 33(2), pp.446-457.

Sears, S.K., Sears, G.A., Clough, R.H., Rounds, J.L. and Segner, R.O., 2015. Construction project management. John Wiley & Sons.

Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.